How to Recover Deleted Outlook Emails in Microsoft 365?

Introduction

How can you recover deleted Outlook emails in Microsoft 365?

• 1. If you have a backup

• 2. If you don’t have a backup

How to recover deleted Outlook emails if you don’t have a backup?

• Recover deleted Outlook emails from the Deleted Items folder.

• Recover deleted Outlook emails from the Deleted Items folder.

Recovering deleted Outlook emails from Deleted Items folder

• Step 1: Log in to your Outlook account.

• Step 2: Navigate to the “Deleted Items” folder on the left pane.

• Step 3: Select the email that you want to restore.

• Step 4: Click on “Recover” on the menu bar.

How to recover deleted Outlook email folder?

• Step 1: Navigate to the left pane to the “Deleted Items” folder.

• Step 2: Click on the drop-down menu next to the folder.

• Step 3: Right-click on the folder you want to recover and select the “move” option.

• Step 4: Select a folder to which you want to restore or create a subfolder in an existing folder.

• Step 5: Click on “Move”.

Recovering permanently deleted files from Recoverable Items folder

• Step 1: Navigate to the “Deleted Items” folder on the left pane of the screen.

• Step 2: Click on the link “Recover items recently deleted from this folder” on the top of the list.

• Step 3: Select the email to be recovered, and click on the button “Restore”.

How to recover deleted Outlook emails if you have a backup?

• 1. Archive folder

• 2. eDiscovery tool

• 3. Third-party backup tools like SysCloud

Recover deleted Outlook emails from the Archive folder

• Step 1: Open your Outlook desktop client and navigate to the “Archive” option on the left pane.

• Step 2: Right-click on the desired email and select the “Move to” option from the drop-down menu and select the option “New folder”.

• Step 3: Choose a folder to which you want to restore the email and click “Ok”.

Recover permanently deleted Outlook emails using eDiscovery

• Step 1: Log into the Microsoft 365 Admin Center, navigate to the Microsoft Purview Compliance portal (formerly called Compliance Center).

• Step 2: In the left-hand menu, under "Solutions", expand "Content search" (or "eDiscovery" > "Core" depending on the specific setup).

• Step 3: In the "Content Search" tab, click "New search" from the top menu.

• Step 4: Enter a name for your search (this is mandatory) and a description (optional) for future reference. Click "Next".

• Step 5: Choose the content locations you want to search, such as "Exchange mailboxes", "SharePoint sites", "Teams", or "OneDrive accounts". You can select specific locations or search across all locations within the organization. Click "Next".

• Step 6: Add any necessary conditions for the search, such as "keywords", "date ranges", "senders/recipients", or other search criteria to refine the results. Click "Next".

• Step 7: Review your search settings and click "Submit" to start the search.

• Step 8: Once the search is complete, you will see the results. From there, you can "Edit", "Rerun", or "Delete" the search. You can also "Export results" by clicking the export option, which will allow you to download the search results as a "CSV" or "PST" file, or in a compressed ".zip" file format.

Recover deleted Outlook emails using third-party tools

• Step 1: Log in to the SysCloud application using your admin credentials.

• Step 2: Navigate to the “Archives” in the menu bar and select the user account from the user archives whose data you want to recover.

• Step 3: Click on the Outlook icon next to the user's name to navigate to the app archives.

• Step 4: Select the required emails and click on “Restore."

• Step 5: Your deleted Outlook emails are now restored with all the sharing permissions and folder structure intact.