Outlook is one of the most popular email services with over 400 million active users. With so many businesses relying on Outlook, data loss due to user error is inevitable.
Follow these steps to recover deleted Outlook emails from Deleted Items folder:
Step 1: Log in to your Outlook account.
Step 2: Navigate to the “Deleted Items” folder on the left pane.
Step 3: Select the email that you want to restore.
Step 4: Click on “Recover” on the menu bar.
Note: Step 4 can also be carried out by right-clicking the desired email and selecting the “Restore” option.
Step 1: Navigate to the left pane to the “Deleted Items” folder.
Step 2: Click on the drop-down menu next to the folder.
Step 3: Right-click on the folder you want to recover and select the “move” option.
Step 4: Select a folder to which you want to restore or create a subfolder in an existing folder.
Step 5: Click on “Move”.
Follow these steps to restore an email that was deleted from the Deleted Items folder:
Step 1: Navigate to the “Deleted Items” folder on the left pane of the screen.
Step 2: Click on the link “Recover items recently deleted from this folder” – for Outlook desktop – or Click on the button “Recover the deleted items” at the bottom of the screen – for Outlook online.
Note: The “Recoverable Items” folder cannot be directly accessed. It can only be accessed through the “Deleted Items” folder.
Step 3: Select the email to be recovered, and click on the button “Restore”.
Click here to read our in-depth article about archiving Outlook emails as a data retention solution.
Follow these steps to recover deleted emails from the Outlook Archive folder:
Step 1: Open your Outlook desktop client and navigate to the “Archive” option on the left pane.
Step 2: Right-click on the desired email and select the “Move to” option from the drop-down menu and select the option “New folder”.
Step 3: Choose a folder to which you want to restore the email and click “Ok”.
How to search for data using eDiscovery?
Step 1: Login to Microsoft 365 and navigate to the Compliance center. Click “Content Search” from the menu bar on the left-hand side of the screen.
Step 2: Click “Search from the top menu bar. Click “+New Search.”
Step 3: Type a name and description (optional) for the new search. Click “Next.”
Step 4: Choose the location to search for content at and click “Next”.
Step 5: Add conditions for the search if needed. This could include specific keyword(s) and add conditions to search for the keyword. Click “Next.”
Step 6: Review the search and click “Submit”. Once the content search run is complete, administrators can take further action like “Edit search,” “Rerun search,” etc. They can also export the search results as a .csv or a compressed .zip file by clicking “Export results.”
Caution: Users cannot restore emails using the eDiscovery module. Deleted or lost emails can only be exported.
Click here to read our in-depth article on eDiscovery to know more.
SysCloud is a third-party tool that offers a fully automated cloud-to-cloud backup and restore service. It uses the top trusted cloud storage solutions like Amazon Web Services (AWS), Microsoft Azure, and Google Cloud Platform to store the backed-up data.
Using SysCloud, IT administrators can back up and restore data in just a few clicks.
Follow these steps to restore your data using SysCloud.
Step 2: Navigate to the “Backup” option on the menu bar and select “Archive & Restore” option from the drop-down menu.
Step 3: Click on the user(s) whose data needs to be restored.
Step 4: Select the email(s) to be restored.
Step 5: Click on the button “Restore” and choose the option “Selected Items” – to restore selected emails – or “Select All” option – to restore all emails.
Step 6: Verify the email address and click on the “Restore” button to restore the email(s) back to the specified inbox.