How to Recover Deleted Outlook Emails in Office 365? (With Screenshots)

Introduction

How can you recover deleted Outlook emails in Microsoft 365?

• 1. If you have a backup

• 2. If you don’t have a backup

How to recover deleted Outlook emails if you don’t have a backup?

• Recover deleted Outlook emails from the Deleted Items folder.

• Recover deleted Outlook emails from the Deleted Items folder.

Recovering deleted Outlook emails from Deleted Items folder

• Step 1: Log in to your Outlook account.

• Step 2: Navigate to the “Deleted Items” folder on the left pane.

• Step 3: Select the email that you want to restore.

• Step 4: Click on “Recover” on the menu bar.

How to recover deleted Outlook email folder?

• Step 1: Navigate to the left pane to the “Deleted Items” folder.

• Step 2: Click on the drop-down menu next to the folder.

• Step 3: Right-click on the folder you want to recover and select the “move” option.

• Step 4: Select a folder to which you want to restore or create a subfolder in an existing folder.

• Step 5: Click on “Move”.

Recovering permanently deleted files from Recoverable Items folder

• Step 1: Navigate to the “Deleted Items” folder on the left pane of the screen.

• Step 2: Click on the link “Recover items recently deleted from this folder” – for Outlook desktop – or Click on the button “Recover the deleted items” at the bottom of the screen – for Outlook online.

• Step 3: Select the email to be recovered, and click on the button “Restore”.

How to recover deleted Outlook emails if you have a backup?

• 1. Archive folder

• 2. eDiscovery tool

• 3. Third-party backup tools like SysCloud

Recover deleted Outlook emails from the Archive folder

• Step 1: Open your Outlook desktop client and navigate to the “Archive” option on the left pane.

• Step 2: Right-click on the desired email and select the “Move to” option from the drop-down menu and select the option “New folder”.

• Step 3: Choose a folder to which you want to restore the email and click “Ok”.

Recover permanently deleted Outlook emails using eDiscovery

• Step 1: Login to Microsoft 365 and navigate to the Compliance center. Click “Content Search” from the menu bar on the left-hand side of the screen.

• Step 2: Click “Search from the top menu bar. Click “+New Search.”

• Step 3: Type a name and description (optional) for the new search. Click “Next.”

• Step 4: Choose the location to search for content at and click “Next”.

• Step 5: Add conditions for the search if needed. This could include specific keyword(s) and add conditions to search for the keyword. Click “Next.”

• Step 6: Review the search and click “Submit”. Once the content search run is complete, administrators can take further action like “Edit search,” “Rerun search,” etc. They can also export the search results as a .csv or a compressed .zip file by clicking “Export results.”

Recover deleted Outlook emails using third-party tools

• Step 1: Open the SysCloud application.

• Step 2: Navigate to the “Backup” option on the menu bar and select “Archive & Restore” option from the drop-down menu.

• Step 3: Click on the user(s) whose data needs to be restored.

• Step 4: Select the email(s) to be restored.

• Step 5: Click on the button “Restore” and choose the option “Selected Items” – to restore selected emails – or “Select All” option – to restore all emails.

• Step 6: Verify the email address and click on the “Restore” button to restore the email(s) back to the specified inbox.