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Note: Downloading data using Google Takeout will not delete the data from Google’s servers.
In case you are a Google Workspace administrator wanting to export your organization data, check out How to Backup Google Drive Files for Your Business?
For the complete list of data types – and the number of applications or data linked to each product – sign in to your Google account, then visit your Google Dashboard.
If you are looking to download only the Gmail data, check out these methods.
Step 1: Log in to Gmail with your account credentials.
Step 2: Click the Google Waffle next to your Gmail icon. Now select the “Account” option.
Step 3: Click “Data & Personalization” from the menu bar on the left-hand side of the webpage.
Step 4: Scroll down to find “Download your data”. Select it.
Step 5: By default, All the Google products are selected for download. Click “Deselect all”.
Step 6:To select the products for downloading data, click on the check box next to the product names.
Step 7: After selecting the applications you want to download, click on the “Next step” button.
Step 8: In the next step, select the following:
Note: By default, the archive is downloaded as a zip file, with a maximum size of 2 GB. If the size of your data archive is more than 2 GB, the archive will be broken down into as many 2 GB files as necessary. If you want to download all of your data as a single file, opt for the “.tgz” format, which can download the archive as a single zip file, with a size of up to 50 GB.
Once the archive is ready, you’ll receive an email notification or you can check the status on your Takeout page by selecting the “Manage exports” option.
Step 9: Click the “Download” button next to the created archive.
Step 10: You can extract all the files after the download is complete.
Note: If you are wondering about how to use Google Takeout files, any archiving program – like 7-Zip and WinRAR – will be able to extract these files.
3. Google Takeout has a limit of 2 to 3 archives per day – Creating a Google Takeout archive for Gmail is limited to three attempts a day and up to seven per week.