syscloud
In this article
  • How to Transfer Google Drive to Another Account?
  • Download and Upload
  • Sharing
  • Using Google Takeout
  • From the Google Admin Console
  • Using SysCloud

How to Transfer Your Google Drive Files to Another Account

16 Aug 2021
|
5 min read
|
Jeena
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Explore SaaS data protection centerActionable insights, best practices and tips for IT admins to protect SaaS data.
Over 6 million businesses currently use Google Workspace and most are dependent on Google Drive for storage. While Google Drive supports easy collaboration and file-sharing options within a domain, instances like employee exits and insufficient storage might require users/administrators to transfer Drive files and folders to another account. 
Below are ways in which users or administrators can easily transfer files from one account to another.

How to transfer Google Drive to another account?

There are five different methods through which you can transfer your Google Drive files to another account-  
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    Download and upload 
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    Sharing 
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    Using Google Takeout 
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    From the Google Admin Console 
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    Using a third-party cloud backup tool like SysCloud

1. Download and upload

The Download and Upload method lets you transfer your Google Drive files to another account outside your domain. 

How to transfer Google Drive to another account using download and upload method

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    Step 1: Log in to the account from which you want to transfer the files. 

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    Step 2: Locate the file/folder that you want to transfer.

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    Step 3:Right-click on the file/folder and click on the option ‘Download'

 transfer google drive files to another account- download files
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    Step 4: Log in to the account into which you want to transfer the downloaded file.

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    Step 5: Navigate to “My Drive” and click the “Upload files” or “Upload folder” option depending on what you have downloaded.

 transfer google drive files to another account- upload files or folder
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    Step 6: Upload the downloaded file/folder to this user account accordingly. 

Note: Depending on the size of the files/folders, the time taken to download will vary. 

2. Sharing

You can share files or use the method when you want to transfer only a small batch of files to an account within your domain.  Download and Upload

How to transfer Google Drive to another account using sharing feature

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    Step 1: Log in to the account from which you want to transfer the files.

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    Step 2: Locate the file/folder that you want to transfer.

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    Step 3: Right-click on the file/folder and click on the option ‘Share’.

how to transfer google drive files to another account- sharing feature
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    Step 4: Enter the email id of the user account to which you want to transfer the file and click “Done”.

share google drive files with people and groups.
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    Step 5: Once the new user is added, click on the drop-down button next to their user account, and select the Make owner” option.

grant access to files with people and groups
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    Step 6: You will find the file under “My Drive” in the second account.  

Note: Once you transfer the ownership, you will no longer be the owner of the file.

Limitations of using “download and upload” and “sharing” methods to transfer Google Drive files to another account

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    Both these methods require users to perform every single step individually. This can become tedious when you have to transfer multiple files.
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    It can also get quite time-consuming to manually download and upload/share multiple files to transfer them to another account.

3. Using Google Takeout

If you want to transfer an entire “My Drive” to another account, then Google Takeout is the best option.

How to transfer Google Drive to another account using Google Takeout

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    Step 1: Log in to Google Takeout.

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    Step 2: Under the “CREATE A NEW EXPORT” section, click “Deselect all” and then click on the box against the option “Drive” and click “Next step”.

Note:

If you want to transfer only a particular folder in My Drive to another account click on ‘All data included’ to select the folder. This option doesn’t allow you to transfer ‘Shared with me files’ and files in ‘Shared Drive’.
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    Step 3: Customize your archive format by selecting the Delivery Method, the Frequency of the export, and the File type & size and click on “Create Export”.

The time taken to complete the export depends on the amount of data you are trying to export.
 how to transfer google drive files to another account- create export
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    Step 4: Once the export is completed, you will receive an email notification. Click the “Download your files” button in the email. OR

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    Step 5: You can also check the status on the Manage your exports page. Click the “Download” button next to the exported file.

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    Step 6: Once you download the exported file, you can upload it to the user account to which you wanted to transfer these files.

To get more insights on how to use Google Takeout, click here.

4. From the Google admin console

As a Google Workspace Administrator, you can transfer the ownership of all the Drive files of a user account to another account.

How to transfer Google Drive to another account from the Google admin console

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    Step 1: Log in to Google Admin Console with your admin credentials.

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    Step 2: Go to ‘Apps> Google Workspace> Drive and Docs’.

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    Step 3: Click “Transfer ownership”.

transfer ownership
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    Step 4: Enter the current owner’s user name in the “From users” field and the new owner’s username in the “To user” field. Click “TRANSFER FILES”.

 how to transfer google drive files to another account- transfer files
Once the files are transferred, the administrator, the old owner, and the new owner will receive a notification email. The transferred files will be added to the new owner’s Drive under a folder named with the previous owner’s email address.

5. Using SysCloud

SysCloudoffers automated backup for all Google Workspace applications. With SysCloud, you can transfer your entire Google Drive (along with Shared Drive) data, to another user account in the same domain.

How to transfer Google Drive to another account using SysCloud

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    Step 1: Log in to SysCloud.

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    Step 2: Click on ‘Archives’ from the top navigation menu bar.

SysCloud backup archives page
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    Step 3: Select the user account whose data you want to transfer to another account.

Transfer drive files from SysCloud backup archives
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    Step 4: Select the checkbox next to “Drive” on the app list.

Transfer Drive files from SysCloud backup archives
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    Step 5: On the left-hand side, click “My Drive”. If you want to transfer your Shared Drive files, click “Shared Drive” and select the Shared Drive folders that you want to transfer. After selecting the folder, click “Restore”.

Transfer Google Drive files using SysCloud
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    Step 6: Enter the user email id to whose account you want to transfer the files. If you want to transfer the files with sharing permissions, select the checkbox next to “Restore all share permissions”. Click “Restore”.

Restore Google Drive files to another account using SysCloud
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    Step 7: You can check the status of your file transfer on the “Restore Report” page. The file transfer process will take a few minutes to complete depending on the number of files that need to be transferred. 

To know more about SysCloud, click here.

In this article
  • How to Transfer Google Drive to Another Account?
  • Download and Upload
  • Sharing
  • Using Google Takeout
  • From the Google Admin Console
  • Using SysCloud
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