Have you ever accidentally deleted your business files stored in OneDrive?

Want to know how to recover these deleted files?

This article tells you all the effective ways in which you can recover permanently deleted files from OneDrive.

Introduction to OneDrive Recovery

Since 2007, OneDrive has become one of the popular online cloud storage services.  By the end of 2017, Microsoft Office 365 had over 120 Million active business users all over the world.

With so many people using OneDrive to store their business data, data loss due to user error becomes inevitable. Hence, it is crucial to recover such accidentally deleted files.

If you want to access OneDrive, you can access it via :

  1. Web browser URL https://onedrive.live.com/

  2. OneDrive mobile application available via App store

  3. File Explorer on a desktop if you have installed OneDrive Backup and Sync Client

A file deleted from any of the above would be automatically deleted from all since they are synced regularly.

Recovering deleted OneDrive files is based on whether:

  • You have taken a backup, or

  • You have not taken a backup

Here are all the different ways in which you can recover permanently deleted files from OneDrive:

Don’t have time to read the whole article? Download the PDF.

Yes! Give me the PDF

Section 1 - How to Recover Deleted Files from OneDrive When No Backup is Taken?

If you don’t have a backup of your deleted OneDrive files, you can recover them from the following options:

  1. Restore Deleted OneDrive Files from Recycle Bin.
  2. Restore Deleted Files from OneDrive Second-Stage Recycle Bin.
  3. Restore Deleted OneDrive Files from ‘Restore Your OneDrive’.

Option 1.1: How to Restore Deleted OneDrive Files from Recycle Bin?

The deleted files in OneDrive will be retained in the recycle bin for 30 days from the day of deletion. However, after 30 days, the files will be automatically moved to the second-stage recycle bin.

To recover files from recycle bin:

  • Log in to your OneDrive account.
  • Navigate to the ‘Recycle Bin’, on the left pane.
  • After that, select the files that has to be recovered and click on the ‘Restore’ button on top of the screen.

Restoring deleted OneDrive files from Recycle Bin

This will restore the files to its original location.

Option 1.2: How to Restore Deleted Files from OneDrive Second-Stage Recycle Bin?

Once you delete files from the recycle bin, it will automatically go to the second-stage recycle bin. Here the files will be retained for another 30 days.

To recover files from Second-stage Recycle Bin:

  • Navigate to the ‘Recycle bin’.
  • Click on the ‘Second-stage recycle bin’ option.

Navigating to Second-Stage of Recycle Bin in OneDrive

  • After that, select the files that need to be recovered and click on the ‘Restore’ button placed at the top of the screen. All the selected files will be restored to its original location.

Option 1.3: How to Recover Permanently Deleted Files from OneDrive - 'Restore Your OneDrive' Option?

The files in the second-stage recycle bin will be automatically deleted after 30 days. However, these files can still be recovered within 30 days after its deletion from the second-stage recycle bin using the – ‘undo’ option.

This feature is useful in situations like a server crash, accidental deletion, or any malicious activity.

Steps to recover permanently deleted files from OneDrive – from the second-stage recycle bin:

  • Navigate to the Settings icon at the top right corner of your OneDrive homepage.
  • After that, select the ‘Restore your OneDrive’ option from the drop-down menu.

Navigating to Restore Your OneDrive Option

  • In the next page, select the desired time period.

Selecting date range for recovering deleted items from Restore Your OneDrive

  • After that, select the file that has to be recovered and click on the ‘Restore’ button at the top of the screen.

Recovering the deleted files from Restore Your OneDrive option

Once you confirm the restoration, your files will be restored to its original location.

NOTE: This feature is however available only for Office 365 subscribers.

Section 2 - How to Recover Permanently Deleted Files from OneDrive When Backup is Taken?

Microsoft does not provide any native features for backup and recovery, especially for OneDrive.

The eDiscovery tool in Office 365 covers emails, chats, and SharePoint data and not OneDrive date. In order to backup and recover OneDrive data, you will have to depend on a third-party application, like SysCloud. To know more about OneDrive Backup, click here.

Option 2.1 - How to Recover Permanently Deleted Files from OneDrive using Third-Party tools?

Why should you use third-party tools to recover permanently deleted files from OneDrive?

SysCloud is one of the third-party online cloud backup solutions, that uses Amazon Web Services (AWS) to offer a fully automated cloud to cloud backup and restore solution for OneDrive.

Using SysCloud, businesses can easily backup and restore their OneDrive data for unlimited domains and can have access to the backup data in just a few clicks.

In addition, SysCloud also allows the admin to set an unlimited retention period for the user’s OneDrive data if needed.

Similarly, files backed up by SysCloud can be easily recovered with a few clicks.

NOTE: Users can restore their deleted data only if the admin has enabled the ‘End-User Restore’ permission. If not, contact your admin for data recovery.

Here is how you can use SysCloud to recover permanently deleted files from OneDrive:

  • Log in to SysCloud’s application using your Microsoft Office 365 admin credentials.
  • After that, navigate to ‘Backup’ in the menu bar.
  • Select the ‘Archive & Restore’ option from the drop-down menu.
  • After that, use the ‘Advanced search’ option to find the required user or directly select it from the list.

Using SysCloud to recover permanantely deleted files from OneDrive

  • Navigate to ‘Drive’ option and use the ‘Advanced Search’ option to recover the deleted file.

Advanced Search option in SysCloud Appliation - Restore required files

  • After that, click on the ‘Restore’ button to restore the files.

Limitations of Using OneDrive Native features to Recover Deleted Items

Try SysCloud’s Office 365 Backup Solution

Start Free Trial

Leave a Reply