Are you looking for ways in which you can recover your lost Google Drive files?

This article gives you all the effective ways in which you can recover your lost files using Google’s native features and third-party online cloud applications.

Introduction to Google Drive Recovery

Google Drive is a popular online file storage and synchronizing service with over 800 million active users. With over two trillion files stored in the Drive, the need to recover deleted files is immense. Such data loss could be a result of accidental deletions or overwritten documents.

Google Drive can be accessed via :

  1. Web browser url https://drive.google.com
  2. Google Drive mobile application available via App store
  3. File Explorer on a desktop if you have installed Google Backup and Sync Client

A file deleted from any of the above would be automatically deleted from all since they are synced regularly.

In simple terms, the process of recovering deleted Google Drive files can depend on two factors:

  1. Having a Backup of your files
  2. Not having a Backup of your files

Let’s look at all the different ways in which you can recover your permanently deleted Google Drive files in no time.

Don’t have time to read the whole article? Download the PDF.

Yes! Give me the PDF

Section 1- How to Recover Deleted Files in Google Drive Without Having a Backup?

Google Drive users can still recover files that were deleted from Google Drive even if you didn’t take a backup using the following two options:

  1. Recover deleted files from Google Drive Trash
  2. Recover permanently deleted files using G Suite Admin Console

Option 1.1 - How to Recover Deleted Files from Google Drive Trash?

The simplest way to recover Google Drive files that were lost or deleted is by restoring it from the Trash folder. The deleted files will be retained in the Trash for 30 days from the day of deletion.

Users can recover deleted files from:

  1. Desktop client
  2. Mobile application

Steps to recover deleted files from Google Drive Trash (desktop client):

Step 1 Open your Google Drive – click here to redirect to your Drive – and navigate to the “Trash” option on the left pane.

Step 2 Locate the file(s) to be recovered and right click on them.

Step 3 Select the “Restore” option from the drop-down menu.  

Recover deleted items from Google Drive TrashSteps to recover deleted files from Google Drive Trash (mobile application):

Step 1 Click on the hamburger icon on the upper left corner.

Step 2  Press and hold the file or click on the ellipsis icon on the lower right corner of the file.

Step 3 Select the “Restore” option from the drop-down menu.

Option 1.2 - How to Recover Permanently Deleted Files from Google Drive Using G Suite Admin Console?

Google Drive users can recover deleted files from the Trash for only 30 days from the date of deletion. After 30 days the file will be automatically deleted without further notice.

The permanently deleted files can be recovered by a G Suite Admin within 25 days of deletion from the Trash.

G Suite administrators can recover permanently deleted files from:

  1. User’s individual Google Drive account
  2. Team Drive

How can a G Suite administrator recover permanently deleted files from Google Drive?

Step 1 Log in to the Google Admin Console – click here to go to your Admin Console.

Step 2 Click on the “Users” icon from the Google Console.

Recover-permanently-deleted-items-navigate-to-users

Step 3 Hover over the user name whose data has to be restored and click on the ellipsis icon on the far right.

Step 4 Select the “RESTORE DATA” option from the pop-up menu.

ted items - click on restore data

Step 5 Specify the required date range and give the Application as “Drive” and click on “Restore”.

Recover permanently deleted items - Restore

How can a G Suite administrator recover permanently deleted files from Team Drive?

Step 1  Log in to the Google Admin Console – click here to go to your Admin Console.

Step 2 Navigate to “Apps → G Suite → Drive and Docs.”
Step 3 Select the option “Manage Team Drives.”

Recover permanently deleted items from Team Drive - manage Team Drive

Step 4 Find the file to be restored and click on the restore icon at the far right of the file tab.

Step 5 Choose a probable date range during which the file was deleted and click on “RESTORE DATA”

Recover-a-deleted-file-from-the-Team-Drive-select-restore-data

The deleted files will now be restored to the selected Team Drive.

Section 2 – How to Recover Permanently Deleted Files in Google Drive When You Have a Backup?

If you have already taken a backup of your Google Drive files, then you can use the following methods to easily recover your permanently deleted data:

  1. Recover deleted files that are backed up using Google Takeout
  2. Recover permanently deleted files using Google Vault
  3. Recover deleted files from Google Drive using third-party backup tools
Click here to learn how to back up your Google Drive.

Option 2.1 - How to Recover Permanently Deleted Files from Google Drive Using Google Takeout Backup?

Google Takeout is a G Suite application to take a backup of your Google Drive files. The backup taken using Google Takeout will be available in your system as a zip file. To restore it back to your Google Drive follow these steps:

Step 1 Locate the file to be recovered and right click on it.

Step 2 Select the extract all option from the drop-down menu.

Step 3 Log into your Google Drive

Step 4 Click on the “+ New” button on the upper left of the screen and select the option “File upload/Folder upload” to upload the files back to Google Drive.

Option 2.2 - How to Recover Permanently Deleted Files from Google Drive Using Google Vault?

Once the retention is applied, administrators can download the retained files upon request.   

Steps to Recover Deleted file from Google Vault:

Step 1 Log in to Google Vault using your admin credentials – click here to open Google Vault.

Step 2 Navigate to the “Matters” option on the left pane and select a pre-existing matter where you have already held the data.

Step 3 Click on the “Search” module on the left pane → Choose “Drive” as the type of application and provide the email address of the user who has lost the file.

Recover permanently deleted items in Google Drive using Google Vault - Search

Note: You can also filter the files based on date range and advanced terms.

Step 4 Click on the “Search” button to list all the files with the specified search conditions.

Step 5 Click on the “Export results” option on the menu bar to export all the files.

Recover permanently deleted files from Google Drive using Google Vault - export data

Step 6 Click on “Download” after completing the export process or To download a specific file: open the file, click on the ellipsis icon at the top right corner and select the “Download” option.

Once the file is downloaded as a zip file, administrators can send it to the respective user and ask them to upload it back to their Google Drive.

Option 2.3 - How to Recover Permanently Deleted Files from Google Drive Using Third-Party Backup Tools?

Why should you use third-party tools to recover permanently deleted Google Drive files?

Third-party applications like SysCloud is an effective and reliable option to effortlessly restore deleted Google Drive files. SysCloud provides a completely automated cloud to cloud backup and recovery using Amazon Web Services (AWS). Organizations can now back up and recover data for unlimited domains using SysCloud’s tool. 

Note: Users can restore their deleted data only if the admin has enabled the ‘End-User Restore’ permission. If not, contact your admin for data recovery.

Steps to recover deleted files that are backed up using SysCloud

Step 1 Log in to the SysCloud application.

Step 2 Click on the “Backup” option on the menu bar and select the “Archive & Restore” option from the drop-down menu.

Step 3 Search for the user whose data is lost in the search bar.

Recover permanently deleted files using SysCloud - search user

Step 4 Open the user’s folder and select the “Drive” option on the top.

Step 5 Select the required files and click on the “Restore” option on the top left of the page.

Step 6 Choose any of the options “All/Selected Folder/ Selected Items” (as per requirement) from the drop-down menu.

Recover permanently deleted files using SysCloud - click restore

Your deleted Google Drive files are now restored with all the sharing permissions and folder structure intact.

Limitations of Using Google's Native Features and Apps to Restore Google Drive Files

Try SysCloud’s G Suite Backup Solution

Start Free Trial

Leave a Reply