How to Delete a Google Account: With Screenshots and Cheat Sheet

How to Delete a Google Account: With Screenshots and Cheat Sheet

By Preethi
Published : 20 August, 2019 | Last Modified : 24 May, 2021 | G Suite, Google Account

Do you want to delete your Google account? Or get rid of your Gmail emails? Or just remove an account from Google Chrome?

Whether you are using a Google account or a G Suite account, learn how to easily delete your entire account or the Google applications with our step-by-step guide and cheat sheet.

1. Introduction: Can You Delete a Google Account?

Yes, you can delete a Google account.

When it comes to deletion of a Google account, there are two options:

1. Delete a service: You can delete the application data in your Gmail account,or

2. Delete your account: You can delete the google account completely, thereby deleting all the data associated with the Google account.

Cheat Sheet: How to delete a Google Account?

1. For Google Account User

Learn how to:

1. Delete Gmail account and other Google applications

2. Remove third-party applications

3. Delete Google account

4. Remove Google account from Chrome

How to Delete a Gmail Account?

You can delete Gmail completely if you are a Google account user.

In case of a G Suite account, the Gmail application can be turned off by the admin for all the G Suite users in a domain through the G Suite admin console.

If you are a G Suite admin, click here.

Steps for Deleting Gmail Account: Google Account User

Follow these steps to delete your Gmail application:

  • Step 1: Log in to Gmail with your account credentials.
  • Step 2: Click on the waffle icon  at the top right-hand corner of the screen and select “Account.”
  • Step 3: On the left-side panel, select “Data & personalization.”
  • Step 4: Under “Download or delete your data” section, select “Delete a service or your account.”
  • Step 5: Under “Delete a Google service” section, click “Delete a service.”
  • Step 6: Google will prompt you to sign in again for verification purposes.
  • Step 7: Click on the delete icon next to “Gmail.”

Note: For deleting other application data like YouTube or Play Games, click on the delete icon next to the application name in the list.

  • Step 8: Enter an alternate email address and click “SEND VERIFICATION EMAIL.”

Note: This email address should be from another email service like Yahoo or Outlook; it cannot be another Gmail id.

  • Step 9: Log in to the alternate email address and open the email sent by Google.
  • Step 10: Click the deletion link and log in to your Gmail account again.
  • Step 11: Select “Yes, I want to delete (username)@gmail.com” and click “Delete Gmail” and then click “Done.”
  • Step 12: You will receive a notification that your Gmail account was successfully deleted from your Google account.

If you want to know how to delete your Google account, click here.

How to Delete Other Google Applications?

Similar to Gmail, you can delete other Google application data like uploaded YouTube videos or gaming profile data on Play Games.

For a G Suite account, the core Google Apps like Calendar, Drive and Docs, Google Hangouts and Keep can be turned off by the admin through the G Suite admin console.

Note: For deleting other Google applications: 1. Google account user: follow the same steps given in the above section for deleting a Gmail account and select the required application. 2. G Suite admin: Click here and follow the steps.

How to Remove Third-Party Applications?

Third-party applications are the applications that you use with “Sign in with Google” option (Google account users) or the G Suite Marketplace applications that you use at your organization (Business users).

If you are a G Suite admin, click here.

How to Delete or Remove Third-Party Apps?

The steps for deleting a third-party application depends on whether you are a Google account user, an administrator, or a G Suite user.

If you are a G Suite user, click here.

Google Account User

How to Delete Google Apps?

If you have signed in to third-party applications with “Sign in with Google” feature, follow these steps to check and remove those applications’ access to your Google account:

  • Step 1: Log in to Gmail with your account credentials.
  • Step 2: Click on the waffle icon  at the top right-hand corner of the screen and select “Account.”
  • Step 3: Click “Security.”
  • Step 4: Scroll down and select “Manage third-party access.”
  • Step 5: Click on an application to check the permissions and access associated with it.
  • Step 6: Click “REMOVE ACCESS” and click “OK” to remove the application from your Google account.

How to Permanently Delete a Gmail Account?

After you delete your Gmail account, you have to wait for 20 days.

As per Google’s policy, deleted Gmail accounts will be removed permanently after 20 days from the date of deletion.

Note: G Suite accounts have an additional grace period of 20 days, during which the Gmail account can be restored back through the G Suite Admin Console. After 40 days from the date of deletion, a deleted G Suite account will be removed permanently.

How to Delete an Entire Google Account?

The steps for completely deleting a Google account varies on what type of account you are trying to delete:

1. Google account user

2. G Suite user

3. G Suite admin

If you are a G Suite user, click here.

Google Account User

How to Permanently Delete Google Account?

Follow these steps to permanently delete your Google account:

  • Step 1: Log in to Gmail with your account credentials.
  • Step 2: Click on the waffle icon  at the top right-hand corner of the screen and select “Account.”
  • Step 3: On the left-side panel, select “Data & personalization.”
  • Step 4: Under “Download, delete, or make a plan for your data” section, select “Delete a service or your account.”
  • Step 5: Under “Delete your Google Account” section, select “Delete your account.”
  • Step 6: Google will prompt you to sign in again for verification purposes.
  • Step 7: Check both the checkbox options and click “DELETE ACCOUNT.”

So, what happens after you take the final step to delete your Google account?

You will get a notification stating that “Your content is being deleted.”

The next thing to know is: how long does it take for a Google account to get deleted?

Well, the speed of your Google account deletion depends on how much data you have stored in your account.

How to Remove Google Account from Chrome?

Follow these steps to remove a Google account from the Google Chrome browser:

  • Step 2: Click “Sign in” at the top right-hand corner of the screen.
  • Step 3: Log in with your account credentials.
  • Step 4: Click on the icon that shows your username.
  • Step 5: Click the account you want to remove and select “REMOVE.”

Repeat the steps as many times as required to remove accounts from Google Chrome.

Checklist for Deleting a Google Account

Have you ever thought: “What happens if I delete my Google account?”

Before deleting a Google account, you should know about its consequences.

What Happens When You Delete Your Google Account?

Since data cannot be recovered or restored after a defined period of time, it is better to be on the safer side and transfer important data as well as create a secondary copy for backup purposes.

What to Do before Deleting a Google Account?

What you need to do before deleting a Google account depends on whether you are a Google account user or a G Suite admin. If you are a G Suite admin, click here.

Google Account User

What Are the Important Measures to Be Taken before You Delete a Google Account?

1. Migrate services associated with Gmail to alternate email address: If you have used your email ID to sign up for subscription services, social media accounts or linked it to your bank account, contact all of the services and change your email address registered with them.

2. Take a backup of your account data: Before you delete your Google account, use Google Takeout to select the data in your applications, create an archive and download the data.

How to Back up Google Apps Data?

There are various methods to back up a Google Apps account data, based on the type of data and the features of the application used for backing up the G Suite account data.

1. Gmail: There are three ways to backup Gmail data. To learn the step-by-step Gmail backup procedure, click here.

2. Google Drive: There are three ways to back up Google Drive. To learn the step-by-step Google Drive backup procedure, click here.

What Are the Tools Used for Backing up Google Data?

1. Google Takeout: Google Takeout can be used to download data from Google applications. If you want to know how to use Google Takeout, click here.

2. Google Vault: Google Vault can be used to retain, hold, search, and export data. Click here to learn more about using Google Vault.

3. Third-party backup tool: SysCloud is a third-party online cloud backup solution that uses Amazon Web Services (AWS) to offer a fully-automated cloud to backup and restore G Suite and Office 365 data.

2. For G Suite Admin

Learn how to:

1. Remove Gmail and other applications from your G Suite domain

2. Remove G Suite Apps

3. Delete G Suite admin account

4. Delete Google domain

How to Delete a G Suite Gmail Account?

You cannot delete any of the default G Suite Apps, but you can turn a specific application off for the users in your domain:

  • Step 2: Click “Apps.”
  • Step 3: Click “G Suite.”
  • Step 4: Select “Gmail” and click “OFF.”
  • Step 5: Click “TURN OFF.”

Note: You can also turn the applications on or off for a specific group or organizational unit in your domain.

Creating Organizational Units (OUs)

How to Create Organizational Units in the Google Admin Console?

Follow these steps to create Organization Units in the Google Admin Console:

  • Step 2: Click “Users.”
  • Step 3: Click “Manage organizational units” at the bottom left-hand corner.
  • Step 4: Click the “+” icon to create a new organizational unit.
  • Step 6: Fill in the details: “Name of organizational unit” and “Description” and click “CREATE.”

Note: If you want to nest the OU under any specific OU, click on the edit icon beside the ‘Parent organizational unit,’ choose the OU and click “DONE.”

What to Do after Deleting a Gmail Account?

You have deleted the Gmail account, finally!

Before you rejoice, there is one more question you have to take care of:

What happens to the emails that the deleted Gmail account gets after the deletion?

The emails bounce back to the sender, stating a ‘554 email error.’

What if the deleted account user received emails from external domains?

You can use any of these three methods to receive and handle those emails:

1. Set up a Catch-All Email Address

A catch-all email address is the one that ‘catches’ all the emails that are sent to invalid email IDs: deleted accounts, invalid email IDs, and so on.

How to Set a Catch-All Email Address?

Follow these steps to set a ‘catch-all’ email address:

  • Step 2: Click “Apps.”
  • Step 3: Click “G Suite.”
  • Step 4: Click “Gmail” and scroll down to select “Default routing.”
  • Step 5: Click “ADD SETTING.”
  • Step 6: Select “All recipients” for specifying envelope recipients.
  • Step 7: Scroll down and check “Add more recipients.”

Step 8: Click “ADD” and enter the email address to which you want all the emails to be sent and click “SAVE.”

2. Add an Email Alias

An email alias is an email id that can be set to receive emails from another user account. This feature can be used for adding the email ID of a terminated employee to the corresponding manager account for checking and following up on emails after the employee’s exit.

How to Add an Email Alias?

Follow these steps to add an email alias to a G Suite user account:

  • Step 2: Click “Users.”
  • Step 3: Select the username(manager or team lead), scroll down and click “User information.”
  • Step 4: Click “Email aliases.”
  • Step 5: Add the email id and click “SAVE.”

3. Create a Google Group

If the deleted account receives emails that require liaising with multiple teams, you can create a group to receive the emails after the account gets deleted.

How to Create a Google Group?

Follow these steps to create a Google Group via the Google Admin Console:

  • Step 2: Click “Groups.”
  • Step 3: Click “Create group.”
  • Step 4: Fill in the details and enter the email ID of the deleted user in the “Group email” column.
  • Step 5: Under the “Group owner(s)” section, add the users that need to receive emails from the deleted account and click “NEXT.”
  • Step 6: Select the access settings and click “CREATE GROUP.”

Note: You have to wait for 20 days for the deleted account to be completely removed from the Users list before creating a Google group.

Finally, you complete the process of deleting a Gmail account!

Let us look at how to remove third-party applications.

How to Remove Google Apps?

The steps for deleting a G Suite Marketplace application depends on whether you are an administrator or an end-user. Follow these steps to delete third-party apps from your domain:

  • Step 2: Click “Apps.”
  • Step 3: Click “Marketplace apps.”
  • Step 4: Select the application and click the “Remove App” icon at the top right-hand corner of the page.
  • Step 5: Click “REMOVE APP.”

Note: The application and its associated licenses will be permanently deleted from your domain.

What Are the Important Measures to Be Taken before You Delete a G Suite Account?

There are a lot of measures to be taken before the deletion of a Google Apps account to ensure seamless transfer of data as well as protect the organizational data from illegal access.

1. Suspend Account

If the employee was terminated on short notice or you have other important tasks to complete before handing the account deletion, suspend the user account immediately. You can activate it and begin working when you can allot time to complete the entire process of transferring data and deleting the account.

How to Suspend a User on the G Suite Admin Console?

Follow these steps to suspend a user on the G Suite Admin Console:

  • Step 2: Click “Users.”
  • Step 3: Click on the user’s name.
  • Step 4: Click “More.”
  • Step 5: Select “SUSPEND USER.”
  • Step 6: Click “SUSPEND.”

The user will be suspended and cannot log in or access data in your domain.

2. Change password

Log in to the G Suite Admin Console and change the user’s password to prevent the user from accessing the account data.

3. Remove multi-factor authentication:

  • Disable the 2-factor authentication that requires the user’s phone to sign in to the Google Apps account.
  • Remove security keys that have been registered as the second step of authentication to access the G Suite account.

4. Wipe copy of data on mobile devices

If the user was signed in to multiple devices from the Google Apps account, it is advisable to perform a remote wipe of the complete account data.

5. Revoke password recovery access

Delete the user’s registered phone number and email id for recovering access to the organization account.

6. Remove OAuth 2.0 application tokens

The user would have logged in to different applications using the single sign-on facility of G Suite. Although changing the password would automatically reset the tokens, it is a good practice to review the applications that have access via the Google Apps account and revoke them completely. You can sign in to the user’s account and check the permissions here.

7. Reset login cookies

Since G Suite data can be accessed from multiple devices, as long as the credentials get verified, ensure that you reset the sign-in cookies of the user’s G Suite account access. After you reset the cookies, they cannot sign in to the G Suite account, unless they have the new password.

8. Take a backup of account data

Before permanently deleting a Google Apps account, it is vital that you take a backup of the entire account data such that if you need it at a later date, you need not worry about data recovery options that might be too late at that stage!

Next, let us see how to delete a G Suite user account.

How to Delete a G Suite User Account?

A G Suite user cannot delete their own G Suite account.

An admin can easily delete a user’s Google Apps account from the G Suite Admin Console:

  • Step 2: Click “Users.”
  • Step 3: Click on the user’s name.
  • Step 4: Select “MORE.”
  • Step 5: Click “DELETE USER.”
  • Step 6: Select the application data of the user that you want to transfer.

Note:

  • You can use this option to transfer only the data owned by the user.
  • Any data that is not transferred to another user will be deleted after 20 days.
  • You can transfer all types of content owned by the user, including documents, spreadsheets, and slides.
  • Step 7: Enter the email ID of the person you want to receive the data and click “DELETE.”

Note:

  • You can also delete multiple accounts by checking them, selecting “More” and clicking “Delete selected users.”
  • After the data is transferred and the account gets deleted, you will receive a notification email from Google in the primary administrator account registered in your G Suite Admin console company profile.

That’s about deleting a G Suite user account.

In case you want to delete a G Suite admin account, you just need a few extra steps to be done before the deletion.

How to Delete a G Suite Admin Account?

Deleting an administrator’s Google Apps account is similar to deleting any other user on your domain.

Although, admins have different privileges based on the role assigned to them.

So, before you delete an admin’s G Suite account, you have to log in to the G Suite Admin Console and check the roles and privileges held by their user account.

Note:

1. To delete an admin account, you need to log in from another admin’s account.

2. If the person is the only admin, then assign admin role to another user and log in from that user’s admin account before you proceed.

How to Check a G Suite User’s Roles and Privileges on the G Suite Admin Console?

Follow these steps to check a G Suite user’s assigned roles and privileges:

  • Step 2: Click “Users.”
  • Step 3: Click on the user’s name.
  • Step 4: Click “Admin roles and privileges.”

How to Remove a G Suite User’s Roles and Privileges on the G Suite Admin Console?

After checking the roles and privileges, you can revoke the user’s administrative access with these steps:

  • Step 2: Click the edit icon.
  • Step 3: Toggle the assigned buttons to “Not assigned” and click “Save.”

Note: If the user was terminated on short notice due to misconduct, then it is advisable to suspend the user’s account and implement all the required measures before removing administrative privileges.

If you want to know about recovering a deleted Google account, click here.

Next, let’s see how to delete a Google domain.

How to Delete a Google Domain?

Whether you are migrating to a new domain or just deleting a domain alias, ensure that you create a complete backup of the domain data before the deletion.

How to Remove a Secondary Domain (Or Domain Alias) from the G Suite Admin Console?

Follow these steps to remove a secondary domain from the G Suite Admin Console:

1. Log in to G Suite with your admin credentials and open the Google Admin console.

2. Click “Domains.”

3. Click “Manage domains.”

4. Click “Remove.”

5. Click “REMOVE” to confirm your action.

How to Delete a G Suite Domain?

Follow these steps to delete a G Suite Domain:

1. Log in to G Suite with your admin credentials and open the Google Admin console.

2. Delete all user accounts, email aliases, and groups from your domain.

3. Click “Domains.”

4. Click “Add/remove domains.”

5. Click “Manage domains.”

6. Remove all the domain aliases and/or test domain aliases associated with your domain.

7. Click “Remove” next to your domain name.

8. Click “Remove” to confirm the deletion.

Note: If there are any users, groups or domain aliases still remaining undeleted in your domain, you will get an error message and the domain deletion process will not be completed.

What Happens After You Delete Your Google Apps Domain?

1. You will be automatically signed out of the G Suite Admin console.

2. You can no longer sign in to the Admin console.

3. You will no longer be able to sign in to any of the Google services or restore the deleted accounts.

4. Your company’s Google Account and all the user accounts in your domain will be deleted.

3. For G Suite user

Learn all about removing Gmail account, deleting G Suite account, and deleting Google Apps.

How to Remove Gmail Account?

G Suite users cannot delete or turn off default G Suite applications. Only an admin can disable G Suite applications for their domain users.

Similarly, a G Suite user cannot delete their own user account. An admin can delete or suspend a G Suite user account.

How to Uninstall Google Apps?

Follow these steps to uninstall Google Apps from your account.

Step 1: Log in to G Suite with your credentials and open the G Suite Marketplace.

Step 2: Scroll down and click “Manage Apps.”

Step 3: Click on the vertical ellipsis icon next to the app name.

Step 4: Select “Uninstall.”

Step 5: Click “UNINSTALL APP.”

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