- Introduction
- How to delete a Google account?
- How to delete a Gmail account?
- Checklist for deleting a Google account
How to Delete a Google and Gmail Account
Introduction
Once the account is deleted, the files cannot be recovered unless you have a third-party backup solution like SysCloud to backup and protect your data.
How to delete a Google account?
1. For a Google account user
Step 1: Log in to Gmail with your account credentials.
Step 2: Click on the waffle icon at the top right-hand corner of the screen and select “Account.”
Step 3: On the left-side panel, select “Data & Privacy.”
Step 4: Under “Delete your Google Account” section, select “Delete your account.”
Step 5: Google will prompt you to sign in again for verification purposes.
Step 6: Check both the checkbox options and click “Delete Account.”
2. For a Google Workspace admin
1. Deleting a Google Workspace user
An admin can delete a Google Workspace user from the Admin Console and can also migrate all his data in the process. To learn more about it from our in-depth article, click here.
2. Deleting a Google Workspace admin
Although, admins have different privileges based on the role assigned to them.
Note:
1. To delete an admin account, you need to log in from another admin’s account.
2. If the person is the only admin, then assign the admin role to another user and login from that user’s admin account before you proceed.
How to check a Google Workspace user's roles and privileges on the Google Workspace admin console?
Step 1: Log in to Google Workspace with your admin credentials and open the Google Admin console.
Step 2: Click “Users.”
Step 3: Click on the user’s name.
Step 4: Click “Admin roles and privileges.”
How to remove a Google Workspace user’s roles and privileges on the Google Workspace admin console?
Step 1: Follow the same steps for checking a Google Workspace user’s assigned roles and privileges.
Step 2: Toggle the assigned buttons to “Not assigned” and click “Save.”
Step 3: Follow the same procedure used for deleting a Google Workspace account user.
Note: If the user was terminated on short notice due to misconduct, then it is advisable to suspend the user’s account and implement all the required measures before removing administrative privileges.
3. Deleting an entire domain
How to remove a secondary domain (or domain alias) from the Google Workspace admin console?
Step 1: Log in to Google Workspace with your admin credentials and open the Google Admin console.
Step 2: Click “Domains.”
Step 3: Click “Manage domains.”
Step 4: Click “Remove.”
Step 5: Click “REMOVE” to confirm your action.
How to delete a Google Workspace domain?
Step 1: Log in to Google Workspace with your admin credentials and open the Google Admin console.
Step 2: Delete all user accounts, email aliases, and groups from your domain.
Step 3: Click “Domains.”
Step 4: Click “Add/remove domains.”
Step 5: Click “Manage domains.”
Step 6: Remove all the domain aliases and/or test domain aliases associated with your domain.
Step 7: Click “Remove” next to your domain name.
Step 8: Click “Remove” to confirm the deletion.
Note: If there are any users, groups or domain aliases remaining undeleted in your domain, you will get an error message and the domain deletion process will not be completed.
What happens after you delete your Google apps domain?
3. For a Google Workspace user
How to delete a Gmail account?
Things to remember before you delete your Gmail account:
- Deleting a Gmail account does not delete your Google account or remove your data from other Google services. However, along with not being able to send or receive emails, you will also not be able to access other accounts that are registered with your email nor reset their passwords.
- You can download all your emails using Google Takeout before you delete the Gmail account as a backup for your emails.
- Google Workspace administrators can use data migration feature from Google Admin Console to migrate a user’s email data to another user.
1. For a Google account user
Step 1: Log in to Gmail with your account credentials.
Step 2: Click on the waffle icon at the top right-hand corner of the screen and select “Account.”
Step 3: On the left-side panel, select “Data &Privacy.”
Step 4: Under “Download or delete your data” section, select “Delete a Google service.”
Step 5: Google will prompt you to sign in again for verification purposes.
Step 6: Click on the delete icon next to “Gmail.”
Step 7: Enter an alternate email address and click “Send verification email.”
Note: This email address should be from another email service like Yahoo or Outlook; it cannot be another Gmail id.
Step 8: Log in to the alternate email address and open the email sent by Google.
Step 9: Click the deletion link and log in to your Gmail account again.
Step 10: Select “Yes, I want to delete(username)@gmail.com" and click “Delete Gmail” and then click “Done.”
Step 11: You will receive a notification that your Gmail account was successfully deleted from your Google account.
2. For a Google Workspace admin
Step 1: Log in to Google Workspace with your admin credentials and open the Google Admin console.
Step 2: Click “Apps.”
Step 3: Click “Google Workspace.”
Step 4: Select “Gmail.”
Step 5: Select “OFF for everyone” and click on “Save.”
3. For a Google Workspace user
Note: You can also turn the applications on or off for a specific group or organizational unit in your domain.
Checklist for deleting a Google account
What you need to do before deleting a Google account depends on whether you are a Google account user or a Google Workspace admin. If you are a Google Workspace admin, click here.
What are the important measures to be taken before you delete a Google account?
1. Migrate services associated with Gmail to alternate email address: If you have used your email ID to sign up for subscription services, social media accounts or linked it to your bank account, contact all the services and change your email address registered with them.
2. Take a backup of your account data: Before you delete your Google account, use Google Takeout to select the data in your applications, create an archive and download the data.
How to back up Google apps data?
1. Gmail: There are three ways to backup Gmail data. To learn the step-by-step Gmail backup procedure, click here.
2. Google Drive: There are six ways to back up Google Drive. To learn the step-by-step Google Drive backup procedure, click here.
What are the tools used for backing up Google data?
1. Google Takeout: Google Takeout can be used to download data from Google applications. If you want to know how to use Google Takeout, click here.
2. Third-party backup tool: SysCloud is a third-party online cloud backup solution that uses Amazon Web Services (AWS) to offer a fully automated cloud to backup and restore Google Workspace and Office 365 data.
- Introduction
- How to delete a Google account?
- How to delete a Gmail account?
- Checklist for deleting a Google account
