According to Proofpoint, 74% of organizations in the U.S. experienced a successful phishing attack last year which was 30% higher than the global average. About 68% of these organizations had to pay ransom in 2020 to protect their data which was twice the global average.
1. Pre-delivery message scanning to prevent phishing and spamming
Note: Enabling pre-delivery message scanning might delay the delivery of some messages for up to 4 minutes.
How Does it Work?
How Can you Do it?
Click here to watch the video.
2. Disable Bypass Spam Filter to Scan All Internal Emails and Suspicious Links
How Does it Work?
How Can you Do it?
Click here to watch the video.
3. Configure SPF Setting to Receive Emails Only from Designated Email Servers
Cybercriminals use every trick in the book to swindle businesses. One of the most common online frauds that popular brands are especially vulnerable to is the brand impersonation phishing attack. The aim of such attacks is to either gain the confidential data of the targeted victim or to ruin the reputation of the targeted brand.
How Does it Work?
How Can you Do it?
Click here to watch the video.
4. Configure DKIM Setting to Verify Email Authenticity
How Does it Work?
How Can you Do it?
Click here to watch the video.
5. Configure DMARC Setting to Verify the Email Sender’s Domain Authenticity
How Does it Work?
How Can you Do it?
Click here to watch the video.
Here is how you can do it.
6. Enable Email Attachment Scan Settings to Scan Encrypted Attachments and Scripts
One of the recent phishing techniques involves sending out emails containing HTML (Hypertext Markup Language) attachments. These HTML attachments host web pages on the recipient’s device itself to avoid detection. Opening such attachments is particularly dangerous in collaboration suites like Google Workspace.
How Does it Work?
How Can you Do it?
Click here to watch the video.
7. Enable Gmail Spoofing Settings to Prevent Impersonation Attacks
How Does it Work?
How Can you Do it?
Click here to watch the video.
8. Enable Security Sandbox Setting to Scan Attachments before Delivering It
Note: Scanning attachments in Security Sandbox might delay the delivery of some messages for up to 3 minutes.
How Does it Work?
How Can you Do it?
Click here to watch the video.
9. Configure SMTP MTA-STS Protocol to Enforce End-to-End Email Encryption
Wondering How is This Possible?
How Does it Work?
How Can you Do it?
Click here to watch the video.
10. Enable Hosted S/MIME for Message Encryption
Note: For S/MIME Encryption to work, both the recipient and the sender must have it enabled.
How Does it Work?
How Can you Do it?
Click here to watch the video.
11. Enable Spam Header Settings to Maximize Spam Filtering Capacity in All Routing Rules
How Does it Work?
How Can you Do it?
Click here to watch the video.
12. Enable Comprehensive Mail Storage Setting to Backup Emails from a Non-Gmail Account
How Does it Work?
How Can you Do it?
Click here to watch the video.
13. Use a Physical Security Key to Verify User Identity
How Does it Work?
How Can you Do it?
Click here to watch the video.
The key finding of a study conducted by usecure for security awareness was that human error was the major contributing cause in 95% of all breaches.
Here are some real-world scenarios of how human errors can unfold:
So, human error is the top-most reason to lose Google Workspace data. Did you know that there are also 12 other reasons why you might need a Gmail backup?
While we talk about successful phishing and ransomware attacks and the impact these attacks have on businesses, no one really talks about the Google Workspace Administrators who put in place tools and methods to successfully block phishing and ransomware attacks.
These strategies involve four components:
1. Implement Google Workspace security best practices
2. Encrypt Gmail and Drive data
3. Leverage backup to avoid downtime even when you are under attack
Third-party apps like SysCloud offer fully automated backup to ironclad your Gmail security.
SysCloud offers a fully automated cloud to cloud backup and restore service. We use the top trusted web services like Amazon Web Services (AWS), Microsoft Azure, and Google Cloud Platform to store data.
Why Should you Back up Using SysCloud?
Backup & restore success rates: SysCloud allows users to backup and restore data with a 100% success rate.
License cost optimization: Admins can choose to automatically remove/suspend users who were removed from your Google Workspace.
Backup data protection: SysCloud constantly monitors data backup archives and notifies instances of insider threats, ransomware, phishing. SysCloud can also scan, identify, and flag the presence of sensitive data in the backup archives.
Reports and audit-logs: SysCloud provides configurable reports for the administrator for all the backup, restore and export events.
Backup features: SysCloud allows users to backup multiple domains automatically, provides a backup preview, and gives instant alerts in case of failure. Admins can also configure backup retention period at a user, group, or domain level.
Restore features: SysCloud offers a powerful keyword-based search to locate lost files from the backup archives. Users can choose to restore backed-up data in a single-click, download instantly, or export the data.
How Does SysCloud Backup for Google Workspace Work?
Watch this video to learn how SysCloud’s Google Workspace backup works.
Gmail security Settings – Frequently Asked Questions
To know more, click here.