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Creating space on the Drive: Whenever users on G Suite get a notification for running out of space, they often try to create space by deleting files that seem less important. However, this practice is risky. What if you need those files later? It will be gone forever!
Removing duplication of data: G Suite has the collaborative feature of allowing many users to work on the same file. Although this feature is quite useful, sometimes people create different versions and copies of the same file, eventually losing track of the original version! In such cases, users might accidentally delete the copies and unintentionally end up erasing the original too.
Safeguarding sensitive information: Sometimes, you need to share documents with sensitive information with team members in your organization. Once the task is over, users tend to delete the documents to prevent business-critical data from falling into the wrong hands. But what happens when the confidential information is deleted without having a backup? You can’t access even when you need it, right?
According to Data Center Knowledge, human error is one of the top reasons for data loss.
According to our G Suite Third-Party App Security Report, around 70% of the medium-risk apps and 44% of high-risk apps had 1 million+ downloads.
This could not only leak critical data pertaining to your business but also enable them to delete the only copy of your files.
According to The Detroit News, a device stolen from the Blue Cross Blue Shield of Michigan had led to the data leak of nearly 15,000 customers.
Ever since the WannaCry cyberattack, every organization – small or large – knows what a ransomware is. Ransomware is a type of malicious software which is used by attackers to encrypt and lock your data and demand a ransom for giving you the decryption keys.
When they send this phished email to everyone in your organization, some unsuspecting employee might open and click on the link.
In January 2019, Ryuk ransomware had attacked organizations with a TrickBot malware sent through email attachments. Once downloaded, the malware had infected the systems and demanded ransom.
Configure these eleven settings on Gmail protect protect yourself against ransomware and phishing attacks.
Did you know? When you backup G Suite data with SysCloud, your backup archive is automatically scanned for the presence of ransomware.
According to ZDNet, Google had suffered a global outage on 20th August, 2020, during which time Gmail, Google Drive, Google Docs, Google Meet, and Google Voice were flagged by the company as experiencing service disruptions.
(Gmail service disruption details on the Google Workspace Status Dashboard. Via: TechCircle)
Google Takeout is a simple tool in G suite used for downloading data from all the Google Applications associated with a G Suite account. However, you cannot download data in shared folders or download all the data in a single attempt – if it is more than 50 GB in size.
Google Vault is a web-based archiving tool available for G Suite users. IT administrators can use Google Vault to retain, hold, search, and export data.
However, Google Vault does not create a separate copy of the data; it only archives the files. It means that if you delete data from Drive, it will be deleted from the archive too! To know the differences between Google Vault and a backup solution, read this.
According to a study by Bloor research, the failure rate for data migration projects is 38%.Having a G Suite backup would have made the process easier to execute and implement successfully.
According to Indy Star, a fired IT employee Williams had demanded 2 million dollars just to unlock School Administration data to which only he held access control, since he was the sole administrator.
1. Gmail data, click here.
2. Google Drive data, click here.
Of the many reasons listed above, it takes only ONE Google Drive and Gmail disaster to wish that you had “Backed Up!” Don’t wait for that to happen. Backup now.
SysCloud is one of the third-party online cloud backup solutions that uses Amazon Web Services (AWS) to offer a fully-automated cloud for backup and restore of G Suite and Office 365 data.
Using SysCloud, businesses can easily backup and restore their Gmail data for unlimited domains as well as access the backup data in just a few clicks. The admin can also set an unlimited retention period for the users’ data, if needed.
For instant protection and easy setup, you can use our cloud offering to get a backup set and running in less than 10 minutes. The online Backup process appears as shown in the below figure. It is secure and only you have the keys to access your encrypted backup archives.
Backup & restore success rates: SysCloud allows users to backup and restore data with a 100% success rate.
License cost optimization: Admins can choose to automatically remove/suspend users who were removed from your G Suite.
Secure data storage: SysCloud securely stores backup data archives on Amazon Web Services (AWS) with the option to select AWS country instances (Available for US, Canada, and the UK). SysCloud is SOC II Type 2 certified, stores data in a virtual private cloud, enables AES and TLS security encryption.
Backup data protection: SysCloud constantly monitors data backup archives and notifies instances of insider threats, ransomware, phishing. SysCloud can also scan, identify and flag the presence of sensitive data in the backup archives.
Backup apps coverage: Gmail, Google Drive, Contacts, Calendar, and Sites.
Reports and audit-logs: SysCloud provides configurable reports for the administrator for all the backup, restore and export events.
Backup features: SysCloud allows users to backup multiple domains automatically upto 3x times a day, provides a backup preview and instant alerts in case of failure. Admins can also configure backup retention period at a user, group or domain level.
Restore features: SysCloud offers a powerful keyword-based search to locate lost files from the backup archives. Users can choose to restore backed up data in a single-click, download instantly or export the data.