In this article
  • How to Export Outlook Emails Using Microsoft 365 eDiscovery
  • How to Back Up Outlook Emails with SysCloud
  • How to Back Up Outlook Emails with Native Tools
  • Frequently Asked Questions (FAQs)

How to Back Up Outlook Emails: A Step-by-Step Guide

8 Apr 2025
|
10 min read
|
Jeena
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Article at a glance

Outlook lacks comprehensive backup options, putting critical email data at risk of permanent loss.

  • Limited native backup options: Export, auto-archive, and email forwarding are manual processes that don't support automated recovery or restore folder structures.

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Why should you back up Outlook emails

How to back up Outlook emails

outlook backup flowchart

How to export Outlook emails using Microsoft 365 eDiscovery

Pre-requisites:

purview home
eDiscovery
new search
name
location
conditions
review
export results
export

How to back up Outlook emails with SysCloud

Key features of SysCloud for Outlook backup

syscloud login
syscloud home
new backup
backup name
connect microsoft
select scope
select scope & retention
select apps
configure
start backup

How to back up Outlook emails with native tools

How to back up Outlook emails by exporting to PST or CSV

Outlook Home
Export Outlook Emails
Export emails to a file

To Export as a PST File:

Outlook data file
Choose folders
Save file
set password

To Export as a CSV File:

save emails as csv
choose folder
save csv files
 Important Notes

How to back Up Outlook emails using AutoArchive

outlook home
outlook advanced options
outlook autoarchive settings
AutoArchive settings

Folder-Specific Configuration (Optional but Recommended)

Outllook properties
Folder AutoArchive settings
Things to Keep in Mind:

How to back up Outlook emails from the web as PDF or EML

Save Outlook emails as PDF

outlook email print
email save as pdf

Save Outlook emails as EML

outlook email download
email download eml

How to back up Outlook emails using local folder drag-and-drop

emails drag and drop

outlook .msg file

Comparison of Outlook backup methods

CapabilityNative ToolseDiscoverySysCloud
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Frequently Asked Questions (FAQs)

In this article
  • How to Export Outlook Emails Using Microsoft 365 eDiscovery
  • How to Back Up Outlook Emails with SysCloud
  • How to Back Up Outlook Emails with Native Tools
  • Frequently Asked Questions (FAQs)
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