- Does Office 365 Have a Backup?
- SysCloud’s Microsoft 365 Backup Solution
- How Does SysCloud Backup for Microsoft 365 Work?
According to C Sharp Corner, Office 365’s Data Loss Prevention (DLP) does not work all the time! Relying on just the default DLP for to backup your Office 365 data could let you down at a highly crucial moment!
Reasons to backup Office 365
1. User error (0r) malicious intention
According to Data Center Knowledge, human error is one of the leading reasons for data loss. Employees in your organization might delete a file on the OneDrive due to different reasons:
Accidental deletion: If they get a notification for running out of space, they might clear the OneDrive files by removing documents that are old or seem less important to create space. They also might delete old emails that might contain important attachments of data. This kind of data could get lost forever unless they backup Microsoft 365 data.
Removing duplicate files: Despite the collaborative feature of OneDrive, employees create duplicate files for various reasons like sharing outside their department or even outside their domain. Sometimes, they might accidentally delete the original version of the file while trying to get rid of duplicates.
Malicious intentions: Disgruntled employees may sabotage or delete critical files. Sometimes, by the time the damage is discovered, it might be too late to revert or recover it. A Microsoft 365 backup solution, on the other hand, would have multiple iterations of the same file, making it easier for you to restore.
2. Phishing and ransomware attacks
Do you know how ransomware attackers gain access to your data? They use a cloned email with a virus attachment and send it to the members of your organization, impersonating an employee or a business contact. Even if almost all of them recognize it as spam, a single click by an unsuspecting employee is all that’s needed to infect the entire organization! After gaining access, the attackers encrypt your data and give you instructions to pay the ransom. The worst part is if you fail to make the payment by the specified deadline, they can wipe out the entire data. According to Bleeping Computer, a phishing attack had happened through emails that had claimed to be “undelivered.” Once the recipients clicked on the “Send Again” button, they were redirected to a phished web page that resembled the Microsoft login page. When the users tried to log in, they unknowingly gave away their passwords, leading to account compromise.
3. Malware and virus entry via OneDrive sync client
4. Limitations of eDiscovery
5. Limited storage and email retency
6. Outage and shutdown
7. Third-party application illicit consent attack
In the image given below, Trend Micro explains in detail how open authentication is misused by attackers in launching attacks.
For information on how to prevent illicit consent grant attacks, click here.
8. Lost or stolen devices
Some companies – especially small to medium enterprises – have a BYOD (Bring Your Own Device) policy. This saves office expenses as well as provides ease of use to the employees, who can access their data anywhere at any time as they use their own device. The flip side to this practice is that if the device gets stolen, it could lead to a leak of critical business data. Besides accessing data on the desktop, if the employee had kept the device logged into their online account, it could lead to phishing, or worse, a total wipeout of your complete business data!
According to PC World, EMC and Hartford hospital had to pay $90,000 for a stolen laptop containing medical data of 8,883 people! Such high is the cost of losing data, which could have been prevented by encryption and recovered by using a backup solution.
9. Employee overwriting data
In the image given below, Trend Micro explains in detail how open authentication is misused by attackers in launching attacks.
For information on how to prevent illicit consent grant attacks, click here.
10. Outlook native features
There are several options in Microsoft Outlook to back up emails: email forwarding, email export, and auto-archiving using IMAP settings. Even though you can use any of these features to back up your emails, you have to go through the tedious task of setting it up – which might include a lot of steps – and even manually enabling the backup every single day if you are using the export option.
SysCloud’s Microsoft 365 backup gives complete protection to your OneDrive and Outlook data
SysCloud is one of the third-party cloud backup applications that use Amazon Web Services (AWS) to offer a fully-automated cloud backup and restore of Microsoft 365 and G Suite data.
How does SysCloud backup for Microsoft 365 work?
Watch this video to learn how SysCloud’s Microsoft 365 Backup works.